INFORMATION DISCLOSURE PROCEDURES

Timely Warnings

In the event that a situation arises, either on or off campus, that, in the judgment of the Chief of Police, constitutes an ongoing or continuing threat, a campus wide "timely warning" will be issued. The warning will be issued through college e-mail systems to students, faculty, staff and the campus’ student newspaper, The Cougar News.

Depending on the particular circumstances of the crime, especially in all situations that could pose an immediate threat to the community and individuals, the Office of Public Safety may also post a notice on the campus-wide bulletin boards and or the college Police web site at: http://www.collin.edu/campuspolice providing the college community with more immediate notification. Anyone with information warranting a timely warning should report the circumstances to the college Police office by phone 972-578-5555 or in person at the dispatch center within the Police Department located at the Spring Creek campus.

Policy for Reporting the Annual Disclosure of Crime Statistics

The Collin College Police prepares this report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. The full text of this report can be located on our website at:  www.collin.edu/campuspolice. This report is prepared in cooperation with the local law enforcement agencies surrounding our main campus and alternative sites, Housing and Residential services, the Judicial Affairs Officer, the Division of Business Affairs and the division of Student Affairs. Each entity provides updated information on their educational efforts and programs to comply with the Act.

Campus crime, arrest and referral statistics include those reported to the CCCCD Police, designated campus officials (including but not limited to directors, deans, department heads, judicial affairs, advisors to students/student organizations, athletic coaches), and local law enforcement agencies. These statistics may also include crimes that have occurred in private residences or businesses and is not required by law. Counseling Services staff inform their clients of the procedures to report crime to the College Police on a voluntary or confidential basis, should they feel it is in the best interest of the client. A procedure is in place to anonymously capture crime statistics disclosed confidentially each session.

Each year, notification is made to all enrolled students that provide the website to access this report. Faculty and staff receive similar notification. Copies of the report may also be obtained at the CCCCD Police Department Headquarters located at Spring Creek Campus.

To Report a Crime:

Contact Collin College Police at 972-578-5555 or dial 9-1-1 (emergencies only). Any suspicious activity or person seen in the parking lots or loitering around vehicles, inside the buildings or around the campus, should be reported to the Police Department.

Collin College Police and the surrounding Departments have a mutual aid and working agreement. Each department augments the other within their jurisdictions during mutual investigation, arrest and prosecutions. Collin College Police personnel attend meetings with local law enforcement agencies to exchange ideas and problems which may be of concern for the college community.

Confidential Reporting Procedures

If you are the victim of a crime and do not want to pursue action within the college system or the criminal justice system, you may still want to consider making a confidential report.  With your permission, the Chief or a designee can file a report on the details of the incident without revealing your identity.  The purpose of a confidential report is to comply with your wish to keep the matter confidential, while taking steps to insure the safety of yourself and others.  With such information, the college can keep an accurate record of the number of incidents involving students, determine where there is a pattern of crime with regard to a particular location, method, or assailant, and alert the campus community to potential danger.  Reports filed in this manner are counted and disclosed in the annual crimes statistics for the institution.

Crime Reporting

The Collin College Police Department encourages anyone who is the victim or witness to any crime to promptly report the incident to the police.  Because police reports are public records under state law, the Collin College Police Department cannot hold reports of crime in confidence.  Confidential reports of crime may also be made to Collin College Police Crime Stoppers.

Access Policy

During business hours, the College will be open to students, parents, employees, contractors, guests, and invites.  During non business hours access to all College facilities is by key, if issued, or by admittance via the Collin College Police Department or Plant Operations.  In the case of periods of extended closing, the College will admit only those with prior written approval to all facilities. 

Some Facilities may have individual hours, which may vary at different times of the year.  Examples are the Physical Education Learning Center and the Library.  In these cases, the facilities will be secured according to schedules developed by the department responsible for the facility.

Emergencies may necessitate changes or alterations to any posted schedules.  Areas that are revealed as problematic have security surveys conducted of them.  Administrators from the Dean’s Office, Physical Plant, Resident Life, and other concerned areas review these results.  These surveys examine security issues such as landscaping, locks, alarms, lighting, and communications.

Campus Police Authority and Jurisdiction 

Collin College Police have the complete authority to apprehend and arrest anyone involved in illegal acts throughout Collin County.  Officers have county-wide jurisdiction.  If minor offenses involving College rules and regulations are committed by a college student, the Campus Police may also refer the individual to the disciplinary division of Student Affairs. 

Major offenses such as rape, murder, aggravated assault, robbery, and auto theft are reported to the college and joint investigative efforts with the city police are deployed to solve these serious felony crimes.  The prosecution of all criminal offenses, both felony and misdemeanor, are conducted at Municipal, Justice of Peace, or Collin County Courts.

Campus Police personnel work closely with local, state and federal agencies.  By mutual agreement with state and federal agencies, the Collin College Police Department maintains an NLETS terminal (National Law Enforcement Telecommunications Network).  Through this system police personnel can access the National Crime Information Computer System as well as the Texas Information Enforcement System.  These computer databases are used for accessing criminal history data, nationwide police records, driver/vehicle identification, as well as other local, state and federal enforcement information. 

Any College owned or leased property in outlying areas is patrolled jointly by both College and City Police. 

Through coordination with local law enforcement agencies, any criminal activity engaged in by students at off-campus locations of student organizations, is monitored and recorded.  This information is provided to the Dean of Students for any action or follow-up that may be required.

General Procedures for Reporting a Crime or Emergency

Community members, students, faculty, staff, and guests are encouraged to report all crimes and public safety related incidents to the Collin College Police Department in a timely manner.

To report a crime or an emergency at any CCCCD campus, call extension 5555, or from outside the college phone system (972) 578-5555.

Officers are available at this telephone number 24 hours a day to answer your call.  If assistance is required from another Police Department, Collin College officers will contact the appropriate agency.  If a sexual assault or rape should occur, officers on the scene will offer the victim a variety of services.

This publication contains information about on-campus resources.  That information is made available to provide the community members with specific information about the resources that are available in the event that they become the victim of a crime.

Crimes should be reported to the College Police Department to ensure inclusion in the annual crime statistics and aid in providing timely warning notices to the community, when appropriate.  For example, a crime that was reported only to the Rape Crisis Center would not be included in the crime statistics.

As a result of the negotiated rulemaking process which followed the signing into law, the 1998 amendments to 20 U.S.C. Section 1092 (f), clarification was given to those considered to be campus security authorities.  Campus “pastoral Counselors” and Campus “Professional Counselors”, when acting as such, are not considered to be a campus security authority and are not required to report crimes for inclusion into the annual disclosure of crime statistics.  As a matter of policy, they are encouraged; if and when they deem it appropriate, to inform persons being counseled of the procedures to report crimes on a voluntary basis for inclusion into the annual crime statistic.

         The rulemaking committee defines counselors as:

 Pastoral Counselor

An employee of an institution, who is associated with a religious order or denomination, recognized by that religious order or denomination as someone who provides confidential counseling and who is functioning within the scope of that recognition as a pastoral counselor.

 Professional Counselor

An employee of an institution whose official responsibilities include providing psychological counseling to members of the institution’s community and who is functioning within the scope of his or her license or certification.

Security Awareness Programs

During orientation in August or September, students are informed of services offered by the Collin College Police.  Slide presentations outline ways to maintain personal safety.  Students are told about crime on-campus and in surrounding neighborhoods.  Similar information is presented to new employees.  Crime Prevention Programs and Sexual Assault Prevention Programs are offered on a continual basis.

Periodically during the academic year the Collin College Police, in cooperation with other student organizations and departments, present crime prevention awareness sessions on sexual assault (rape and acquaintance rape), Drug abuse, theft and vandalism, as well as educational sessions on personal safety.

A common theme of all awareness and crime prevention programs is to encourage students and employees to be aware of their responsibility for their own security and the security of others.

In addition to seminars, information is disseminated to students and employees through crime prevention awareness packets, security alert posters, displays, videos, and articles and advertisements in college newspapers, including the Collin College Police website.  

When time is of the essence, information is released to the college community through alerts posted prominently throughout campus, through computer memos sent over the College electronic mail system and the Collin College Police website.

Crime Prevention Programs

Crime Prevention Programs on personal safety and theft prevention are sponsored by the Police Department throughout the year.  College Police personnel facilitate programs for student, parent, faculty and student organizations, and community organizations.

Tip: To enhance personal safety, and especially after an evening class, walk with friends or someone from class that you know well, or call the Police for an escort.

Policy on Alcoholic Beverages

The possession, sale or the furnishing of alcohol on the College campus is governed by CCCCD Alcohol Policy and Texas state law.  Laws regarding the possession, sale, consumption or furnishing of alcohol is controlled by the Texas Department of Alcohol and Beverage Control (ABC).  However, the enforcement of alcohol laws on-campus is the primary responsibility of the CCCCD Police Department.  All CCCCD campuses have been designated “Drug Free” and only under certain circumstances is the consumption of alcohol permitted.  The possession, sale, manufacture or distribution of any controlled substance is illegal under both state and federal laws.  Such laws are strictly enforced by the CCCCD Police Department.  Violators are subject to college disciplinary action, criminal prosecution, fine and imprisonment.  It is unlawful to sell, furnish or provide alcohol to a person under the age of 21.  The possession of alcohol by anyone less than 21 years of age in a public place or a place open to the public is illegal.  It is also a violation of the CCCCD Alcohol Policy for anyone to consume or possess alcohol in any public or private area of campus without prior College approval.  Organizations or groups violating alcohol/substance policies or laws may be subject to sanctions by the College.

Policy on Illegal Drugs

All campuses have been designated “Drug free” and only under certain circumstances is the consumption of alcohol permitted.  The possession, sale, manufacture or distribution of any controlled substance is illegal under both state and federal laws.  Such laws are strictly enforced by the Collin College Police Department.  Violators are subject to disciplinary action, criminal prosecution, fine and imprisonment.

Alcohol and Substance Abuse Information

Prevention Programs

The College has developed a program to prevent the illicit use of drugs and the abuse of alcohol by students and employees.  The program provides services related to drug use and abuse including dissemination of informational materials, educational programs, counseling services, referrals and college disciplinary actions.

College Counseling Services Office provides an overall coordination of the Drug-Free School Program.  However, many services are the responsibility of other areas of the institution.  These include:

Alcohol and Drug Education: Counseling Services, Employee Assistance Program, College Health Class.

 Counseling Services: Student Development Counselors, Employee Assistance Program.

 Referral Services: Student Development Counselors, Employee Assistance Program.

 College Disciplinary Actions: Dean of Students, Director of Students Development.

A violation of any law regarding alcohol is also a violation of the College’s Student Code of Conduct and will be treated as a separate disciplinary matter by the college.
 

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For more information concerning this website , please contact Officer Don Mewbourn
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This site last updated November, 2011