ADA Accommodations and Request Form

When an employee needs accommodations under the American’s with Disabilities Act (ADA), such as ASL interpreters or specialized equipment, the employee and/or employee's manager should contact the HR/Benefits Manager to begin the process of determining eligibility for accommodations.

Employee Request for Reasonable Accommodation

Approval Process

  • The employee must complete the Employee Request for Reasonable Accommodation Form and submit medical documentation to the HR/Benefits Manager. If eligible for accommodations, HR will work with the employee to determine the type of accommodation(s) needed that will enable the employee to accomplish the essential functions of the job.
    • Employees can submit documents via email to or fax them to (972) 599 - 3156.
  • If approved, HR will make arrangements for any accommodations that involve modifications to facilities, office furniture or the purchase of equipment.

Once an employee submits their request for an accommodation, the Benefits Team will follow up with the necessary information and forms, including job description, that will need to be completed to complete the process.

Departmental Scheduling for Regular and Recurring Services (Interpreters/CARTS)

  • An individual approved by the College for an ADA accommodation involving services such as interpreters or captionists/CARTs will work through their department regarding scheduling those services. 
  • HR will provide instructions to the department regarding the process and a list of approved external agencies to use whenever the college’s part-time interpreters are not available.
  • The department will make arrangements for interpreters for their employee according to those instructions and forward time sheets or invoices to HR for processing against a college ADA cost center.  All time sheets and invoices should be approved by the department before forwarding them to HR.

College-Wide Events

Interpreting services for some college-wide events, such as graduation and All College Day, are generally scheduled by either the Registrar or through HR.  HR will not always know when an employee is planning to participate in an event or activity, so it is important for the employee to work with his/her department (and coordinate with the HR/Benefits Manager) when he/she is scheduled to participate in a non-departmental event to ensure appropriate interpreting services are provided but at the same time ensure that services are not double-scheduled.