ADA Accommodations and Request Form

When an employee needs accommodations under the American’s with Disabilities Act (ADA), such as ASL interpreters or specialized equipment, the employee and/or employee's manager should contact the Assistant Director of Employment and Benefits to begin the process of determining eligibility for accommodations.

Approval Process

  • The employee must complete the ADA Accommodations Request Form and submit the form, medical documentation, and the employee’s specific request to the Assistant Director of Employment and Benefits. If eligible for accommodations, HR will work with the employee to determine the type of accommodation(s) needed that will enable the employee to accomplish the essential functions of the job.
  • If approved, HR will make arrangements for any accommodations that involve modifications to facilities, office furniture or the purchase of equipment.

Departmental Scheduling for Regular and Recurring Services (Interpreters/CARTS)

  • An individual approved by the Assistant Director of Employment and Benefits for an ADA accommodation involving services such as interpreters or captionists/CARTs will work through their department regarding scheduling those services. 
  • HR will provide instructions to the department regarding the process and a list of approved external agencies to use whenever the college’s part-time interpreters are not available.
  • The department will make arrangements for interpreters for their employee according to those instructions and forward time sheets or invoices to HR for processing against a college ADA cost center.  All time sheets and invoices should be approved by the department before forwarding them to HR.

College-Wide Events

Interpreting services for some college-wide events, such as graduation and All College Day, are generally scheduled by either the Registrar or through HR.  HR will not always know when an employee is planning to participate in an event or activity, so it is important for the employee to work with his/her department (and coordinate with the Assistant Director of Employment and Benefits) when he/she is scheduled to participate in a non-departmental event to ensure appropriate interpreting services are provided but at the same time ensure that services are not double-scheduled.