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Resignations/Ending Employment

All Employees

All exiting employees (full-time and part-time) must submit a written letter (or email) of resignation to their supervisor and Human Resources indicating the last day worked and reason for leaving.  If the employee does not provide advance written notice, the employee's supervisor should notify Human Resources of the separation in writing. 

The manager will initiate the termination in Workday and attach the resignation notice to the termination. 

**Please note, your final paycheck will not be processed until all items are submitted and completed in Workday. 

  1. Collin College Important Exit Information
    Review the Collin College Important Exit Information.
  2. Change of Address Form
    This task will be sent to the exiting employee via Workday.
  3. Collin College Employee Exit Survey
    An exit questionnaire will be sent to the exiting employee via Workday. 
  4. Asset Collection Acknowledgement
    Supervisors will receive this confirmation task to verify that all items belonging to the College have been collected at the end of the process.
  5. Benefit Information:
    1. TRS Notice of Final Deposit and Request for Refund Form
      After fully reviewing the impact of withdrawal, if you choose to withdraw your Teachers Retirement System account, please print and complete the TRS Notice of Final Deposit and Request for Refund Form.  NOTE: The form MUST be notarized and mailed directly to TRS. Please read the TRS Requesting a Refund brochure to understand the impact of a refund.
    2. Health Insurance Continuation Information

Additional Exit Information

College district employees may be dismissed or subject to disciplinary action during the term of the contract or period of work for good cause. An employee's supervisor shall use the college district's disciplinary procedures to initiate and process disciplinary actions.

Faculty

FT Faculty Resignation Form

Termination of Teaching Faculty 
Annual teaching faculty compensation is based on a contract period of 170 days. Final pay is prorated based upon the actual days worked by the terminating faculty member if the contract period is not completed.

Voluntary Separation- Faculty
Teaching faculty members requesting to terminate employment with the college must complete the FT Faculty Resignation Form by March 2 of that academic year.

Involuntary Termination - Faculty
DMAA LOCAL: Term Contracts: Dismissal

Non-Renewal of Teaching Faculty

DMAB LOCAL: Term Contracts: Nonrenewal

DDA LOCAL: Contract & Non-Contract: Term of Contract (Multiyear)

Teaching faculty on one-year contracts will be notified in writing of renewal or non-renewal of their contract for the subsequent academic year by March 15.

Teaching faculty do not have a property interest or other interest in employment beyond the term of that teaching faculty member's written contract

Teaching faculty on multi-year contracts will normally be notified in writing of renewal or non-renewal of their contract for the subsequent year by the later date of January 31 or the 30 days following receipt by the president of the final report of the Council on Excellence. In any case, notification will not be later than the last day of classes in May.


Staff

Termination of Non-Teaching Employees/Staff

DD Local: Contract & At-Will Employment

Non-teaching faculty are employed on an at will basis.


Voluntary Separation (Staff)

Staff who voluntarily terminate must submit a letter of resignation to their immediate supervisor with a copy to Human Resources. Professional notice of at least two weeks for staff and four weeks for administrators is expected.

Annual staff compensation is normally based on an employment period of 261 days. Final pay is prorated based upon the actual days worked by the terminating employee if the employment period is not completed.

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