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Student Travel
Guidelines for Student Travel

Collin College will be closed Wednesday, November 22, 2017, through Sunday, November 26, 2017, in observance of the Thanksgiving Holiday. The college will re-open on Monday, November 27, 2017. Happy Thanksgiving!

Student Travel Policies and Procedures:

Student Travel Board Policies

Student Travel Procedures

Liability Waiver Form:

Every student participating in academic/workforce, co-curricular, extra-curricular, or student organization travel must complete the appropriate Liability Waiver Form only one (1) time each academic calendar year (i.e., September 1st through August 31st) if:
  1. the group is traveling in a Collin College-owned or -leased vehicle;
  2. the trip requires an overnight stay;
  3. the trip is required by a Collin College registered student organization, in accordance with Section 51.950 of the Texas Education Code; and/or
  4. the trip is required for an academic or workforce course or program.
A copy of every student's Liability Waiver Form  must be on file with the Dean of Students Office prior to departure.

Overnight Travel Training:

Overnight Travel Training Process Flowchart

Students and responsible parties participating in overnight trips must complete mandatory Overnight Travel Training provided by the Dean of Students Office once each academic calendar year (i.e., September 1st through August 31st). Upon completion of mandatory Overnight Travel Training, every student and responsible party must complete and submit to the Dean of Students Office the Overnight Travel Training Acknowledgment Form. Students and responsible parties who have not completed mandatory Overnight Travel Training prior to the departure date will not be permitted to travel.

If you are a Collin College student or faculty member, click here and follow the instructions to complete mandatory Overnight Travel Training and submit the Overnight Travel Training Acknowledgment Form in Canvas.

If you are a Collin College staff member or an advisor of record, click here and follow the instructions to complete mandatory Overnight Travel Training and submit the Overnight Travel Training Acknowledgment Form.

Academic Travel Forms*:

Academic, Co-curricular, Extra-curricular, and Student Organization Travel Process Flowchart

Emergency Contact Information Form

Liability Waiver Form for Students Over 18

Liability Waiver Form for Students Under 18

Travel Commitment and Reimbursement Agreement Form

Trip and Participants' Information Form

Co-curricular and Extra-Curricular Travel Forms*:

Academic, Co-curricular, Extra-curricular, and Student Organization Travel Process Flowchart

Emergency Contact Information Form

Liability Waiver Form for Students Over 18

Liability Waiver Form for Students Under 18

Travel Commitment and Reimbursement Agreement Form

Trip and Participants' Information Form

Field Trip Forms*:

Academic, Co-curricular, Extra-curricular, and Student Organization Travel Process Flowchart

Emergency Contact Information Form

Liability Waiver Form for Students Over 18

Liability Waiver Form for Students Under 18

Trip and Participants' Information Form

Student Organization Travel Forms*:

Academic, Co-curricular, Extra-curricular, and Student Organization Travel Process Flowchart

Emergency Contact Information Form

Liability Waiver Form for Students Over 18

Liability Waiver Form for Students Under 18

Travel Commitment and Reimbursement Agreement Form

Trip and Participants' Information Form

Travel Exceptions Form*:

Release of Liability via Alternative Transportation Form

 

 

*Note: in order to complete these forms on a computer, you must download and then open them in Adobe Acrobat. If you do not have Adobe Acrobat, click here to download the most current version.

Globe 

Questions:

If you have questions or concerns regarding the student travel process, contact the appropriate administrator listed below.

For academic travel, contact the appropriate academic/workforce dean or designee.

For athletic travel, contact the director of athletics or designee.

For co-curricular, extra-curricular, intramural, and student organization travel, contact the Student Life Office.

For Liability Waiver Forms and mandatory Overnight Travel Training, contact the Dean of Students Office.