Operational Guidelines and Procedures
For the convenience of library users, the text of the Operational Guidelines and Procedures
(OGP) is made available in print and on the library website. Where discrepancies exist,
the print edition of the OGP is definitive. Questions regarding the OGP should be
directed to the Executive Director of the user’s home campus library.
Comprehensive Statements Regarding Library UseCommunity Use of Library Facilities and Services
Student Use of Library Facilities and Services
Faculty and Staff Use of Library Facilities and Services
Collin College Library Mission Statement
The libraries at Collin College are an integral part of the learning environment.
The mission of the library is to support teaching and learning by providing the excellent
staff, resources, instruction and information services needed by our community of
- Service: Provide the highest quality information services to all Collin College populations.
- Resources: The library will maintain and make available collections of materials to support
the instructional programs of the college. The resources are selected with significant
- Instruction: Design and provide instruction to help users become effective independent learners
- Access: Provide equitable access to staff, resources, services and facilities for all Collin
- Technology: Provide students and instructors access to innovative and emerging technologies.
- Staff: Attract and retain staff who are knowledgeable, motivated, adaptable, service-oriented
- Management: Provide an open, collegial, well-organized, flexible and responsive library, adaptive
to the changing needs of its community.
Comprehensive Statements Regarding Use Of Library:
Collection Development Policy
The library will select, maintain and make available collections of materials to support
the instructional programs of the college. Materials are selected to meet the academic
needs of Collin College faculty members, staff members, and students. Library resources
are selected by professional librarians, with significant faculty input. Materials
are selected to reflect a variety of points of view.
The libraries’ collections exist to make scholarly materials available on an equitable
and cost effective basis to Collin’s entire faculty, staff, and student population.
It is not the library’s role to house materials that cannot be used by all Collin
faculty, staff, and students. Resources which may only be used by a portion of the
College population are housed in departmental classrooms and laboratories.
The libraries’ collections fall into the following categories:
Materials that fall outside the categories listed above may be housed in and circulated
from the library only by prior arrangement with the library director. The library
director will determine whether the library can successfully manage materials that
fall outside the categories listed above. If the library accepts these materials,
the library director and the responsible faculty or staff member will create a document
outlining ownership of the materials, length of retention at the library, provisions
for servicing and repairing materials or equipment, library marking of the materials,
and return or disposal of the materials at the end of the retention period.
- Library owned non-circulating materials
- Library owned circulating materials
- Library-licensed electronic materials
- Faculty-selected print reserve items owned by a faculty member or the library and
made available for in-library use for one semester
- Faculty-selected, library-digitized electronic reserves
Identical materials may be held by more than one Collin College library to meet instructional
needs. Multiple copies may also be held by a single Collin College library for the
Donation of Materials and Monetary Gifts
Donors wishing to make monetary gifts need to work with the Foundation Office.
Donation of Physical Items
Gifts of materials will be accepted by the Library within the following guidelines:
- Materials obtained as gifts must meet the same standards as those stated in the Library
Collection Development policy to be included in the Library collection.
- Gifts become the property of the Collin College Libraries. The Library staff reserves
the right to add only selected items from any donation. Materials may be added or
discarded without consulting the original donor.
- Since the libraries are actively used, and sustain losses through theft, mutilation
and wear, no guarantee can be made that any gift will be a permanent part of the collection.
- Upon request, a receipt in the form of a letter acknowledging the donation will be
sent to the donor. This letter may be used by the donor for tax purposes. Donations
are not given a value.
Computer and Internet Use
Library computers are to be used primarily for college-related projects by Collin
College students, faculty and staff. Priority is given to course-related use, and
patrons may be asked to yield to others with academic needs. The use of these resources
for commercial activity is prohibited.
Internet-based resources and software applications may be used for lawful purposes
only. Violation of local, state or federal laws, such as those regarding pornography,
copyright, theft, vandalism, violation of personal privacy, and unauthorized access
to computing resources, may result in arrest and/or prosecution.
All users agree to refrain from conduct that produces an intimidating, hostile or
offensive work or study environment. All users agree to comply with policies of the
Collin College Board of Trustees regarding sexual, racial, and other forms of harassment,
as well as standards of conduct for Collin College students, staff and faculty as
specified in the Collin College Student Handbook and, for faculty and employees, by
the Collin College Board of Trustees Policies. Violation of Collin Board policies
may result in penalties under College regulations.
Individuals who do not follow these standards of behavior may be denied the use of
Library computers and network resources. Violators of these standards may also be
subject to penalties under College regulations and under local, state, or federal
laws. Collin College reserves the right to modify this policy at any time.
- A Collin College Student ID or Faculty/Staff ID must be presented when requested by
- Limits may be imposed to respond to increased demands for workstations.
- Adding, deleting, or altering computer hardware/software or settings is prohibited.
- Computers are to be accessed by students using their own log-on ID and password. Any
person found to be using the log-on ID other than their own will be reported to the
Dean of Students and may face disciplinary action.
Patron Privacy and Confidentiality
- The library will disclose patron information only with the consent of the involved
patron or in order to comply with a judicial order or lawfully issued subpoena.
- The library adheres to all Collin College policies which concern the privacy and confidentiality
Theft and Destruction of Materials
Library staff monitor patron actions regarding theft, vandalism, and the misuse of
or damage to library collections, equipment, materials, or other property belonging
to the College including software and data. The Library Director or the Reference
Librarian on duty is to summon Campus Police when needed. Under some circumstances
the library may notify law enforcement authorities or otherwise initiate disciplinary
proceedings against patrons.
Food and Drink
Consumption of food and drinks is not allowed in the library except in designated
Inappropriate or Disruptive Behavior
Behavior incompatible with the mission of the Collin College libraries is not permitted.
Prohibited behaviors include, but are not limited to, excessive noise, intimidation,
abuse, or other disruptive actions. The Library Director or the Reference Librarian
on duty will resolve perceived disruptive situations in the library and summon Campus
Police when needed. Animals, other than service animals as defined by the Americans
with Disabilities Act, will not be allowed in the library.
Copyright Law (title 17, U.S. Code) prohibits the unauthorized reproduction or distribution of copyrighted materials,
except as permitted by the principles of “fair use.” Except as allowed by those principles,
Individuals should not copy or distribute either print or electronic materials without
the explicit permission of the copyright holder.
- Copying not specifically allowed by the law, fair use, license agreement, or the permission
of the copyright holder is prohibited.
- It is the responsibility of the faculty to acquire copyright permission when required.
- Faculty and students are personally responsible for copyright compliance and personally
incur the consequences of infringement.
- Library personnel adhere to college policy and to federal laws relating to the fair
use and reproduction of copyrighted materials.
- Further information concerning copyright issues is available from the Library directors.
Library Bill of Rights and Intellectual Freedom
The libraries of Collin College adhere to the Library Bill of Rights and the Intellectual Freedom Statement published by the American Library Association. Copies of these documents are available
at the Reference Desk.
Reconsideration of Library Materials
As a department within an institution that values intellectual inquiry, Collin College
libraries do not remove materials from the collection for reasons related to content.
However, patrons with concerns about library materials are invited to discuss their
concerns informally with the library director and/or to request an official review.
To request an official review, patrons may use a “Request for Reconsideration of Materials”
form, which is available at the reference desk.
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