Overview
Texas State Law requires all college students under the age of 22 to be vaccinated against bacterial meningitis or provide an exemption request declining the vaccine. The vaccination must have occurred at least 10 days prior to the start of classes and must be administered within last 5 years. Registration for in-person and hybrid classes is blocked for students (online classes remain available) until they are in compliance with this requirement. There are three (3) ways to document compliance with the bacterial meningitis requirement. Submit:
- Official Vaccination Record(s),
- Medical Exemption, or
- the Conscientious Objection Form.
Once students receive their OneLogin credentials, they can submit the appropriate documentation directly through their tasks in their Workday student portal. Once documentation is submitted, the review status of the documentation is visible under the Action Items and Holds > Admissions section of the student profile.
Submit DocumentationCompliance and Exemptions
Requirements
Proof of compliance is required if any of the following apply:
- You are enrolling in college for the first time as a credit student.
- You are returning to college after a break in enrollment.
- You are transferring to Collin College from another college or university.
- You are an early college, dual credit, or other exceptional admissions student enrolled in classes on a Collin College campus.
- You are a non-credit CTE student also enrolled in credit classes.
Exemptions
You are EXEMPT from the requirement if any of the following apply:
- You are 22 years of age or older.
- You are enrolled in a non-credit CTE course or program that is less than 360 contact hours and are not taking any credit classes.
- You are enrolled in non-credit corporate training.
- You are enrolled in 100% online or distance education courses.
- You are a dual credit student only taking courses taught at a public or private K-12 facility that is not located on a college campus.
- You obtain a medical exemption.
- You obtain a conscientious objection exemption.
Required Documentation
Once you receive your Collin College OneLogin credentials, submit documentation directly to the task in your “Awaiting Your Action” section in Workday. Choose "Official Shot Record" as the "Document Type". Enter the date the vaccination was administered, as shown on your shot record, for the “Vaccination Date”. Select the submit button at the bottom of the screen to submit your response. Records are typically reviewed within two (2) business days, but may take longer the week before and after each semester begins.
Shot records must include:
- Student's full legal name as they appear in Collin College records.
- Student's complete date of birth.
- The month/day/year (MM/DD/YYYY) the vaccination or booster was administered, which must be during the five-year period immediately preceding and at least 10 days prior to the first day of term.
- The specific type of vaccination administered (either MenACWY or MPSV4).
- The official physician signature or stamp.
Accepted shot records must be one of the following:
- A document bearing the signature or stamp of the physician, a designee, or the public health personnel who administered the immunization.
- An official immunization record generated by a state or local health authority.
- An official immunization record from another school, including those from another state.
Once you receive your Collin College OneLogin credentials, submit documentation directly to the task in your “Awaiting Your Action” section in Workday. Choose "Medical Exemption" as the "Document Type". Enter today’s date for the “Vaccination Date”. Select the submit button at the bottom of the screen to submit your response. Records are typically reviewed within two (2) business days, but may take longer the week before and after each semester begins.
Medical Exemption documentation must include:
- Student's full legal name as they appear in Collin College records.
- Student's complete date of birth.
- Signature of a physician registered and licensed to practice medicine in the United States.
- A statement that, in the physician's opinion, that the vaccination would be injurious to the health and well-being of the student.
Proof of Conscientious Objection can only be submitted using the required Texas Department of State Health Service Exemption from Meningococcal Vaccination Requirements for Reasons of Conscience form. Once the student has completed and printed the required form, submit the form directly to the task in your “Awaiting Your Action” section in Workday. Choose "Conscientious Objection" as the "Document Type" when. Enter today’s date for the “Vaccination Date”. Select the submit button at the bottom of the screen to submit your response. Records are typically reviewed within two (2) business days, but may take longer the week before and after each semester begins.
More Information
What is meningitis?
Meningitis is an inflammation of the covering of the brain and spinal cord, also called the meninges. For more information on this disease, visit the following sites:
- Texas Higher Education Coordinating Board Meningitis Fact sheet
- Center for Disease Control and Prevention