Resignations and Exit Information
All exiting employees (full-time and part-time) must submit a written letter (or email) of resignation to their supervisor and Human Resources indicating the last day worked and reason for leaving. If the employee does not provide advance written notice, the employee's supervisor should notify Human Resources of the separation in writing.
The manager will initiate the termination in Workday and attach the resignation notice
to the termination. Coaching and Discipline Job Aid
**Please note, your final paycheck will not be processed until all items are submitted and completed in Workday.
- Collin College Important Exit Information
Review the Collin College Important Exit Information.
- Change of Address Form
This task will be sent to the exiting employee via Workday.
- Collin College Employee Exit Survey
An exit questionnaire will be sent to the exiting employee via Workday.
- Asset Collection Acknowledgement
Supervisors will receive this confirmation task to verify that all items belonging to the College have been collected at the end of the process.
- Benefit Information:
- TRS Notice of Final Deposit and Request for Refund Form
After fully reviewing the impact of withdrawal, if you choose to withdraw your Teachers Retirement System account, please print and complete the TRS Notice of Final Deposit and Request for Refund Form. NOTE: The form MUST be notarized and mailed directly to TRS. Please read the TRS Requesting a Refund brochure to understand the impact of a refund.
- Health Insurance Continuation Information
- TRS Notice of Final Deposit and Request for Refund Form
Termination of Teaching Faculty
Annual teaching faculty compensation is based on a contract period. Final pay is prorated based upon the actual days worked by the terminating faculty member if the contract period is not completed.
Voluntary Separation- Faculty
Teaching faculty members requesting to terminate employment with the college must complete the FT Faculty Resignation Form by March 2 of that academic year.
Involuntary Termination - Faculty
DMAA LOCAL: Term Contracts: Dismissal
Non-Renewal of Teaching Faculty
DMAB LOCAL: Term Contracts: Nonrenewal
DDA LOCAL: Contract & Non-Contract: Term of Contract (Multiyear)
Teaching faculty on one-year contracts will be notified in writing of renewal or non-renewal of their contract for the subsequent academic year by March 15.
Teaching faculty do not have a property interest or other interest in employment beyond the term of that teaching faculty member's written contract
Teaching faculty on multi-year contracts will normally be notified in writing of renewal or non-renewal of their contract for the subsequent year by the later date of January 31 or the 30 days following receipt by the president of the final report of the Council on Excellence. In any case, notification will not be later than the last day of classes in May.
Termination of Non-Teaching Employees/Staff
DD Local: Contract & At-Will Employment
Non-teaching employees are employed on an at will basis.
Voluntary Separation (Staff)
Staff who voluntarily terminate must submit a letter of resignation to their immediate supervisor with a copy to Human Resources. Professional notice of at least two weeks is expected.
Final pay is based upon the actual days worked by the terminating employee within the current pay period.
Exit Notification Procedure
Final Pay Check
Comp Time/Over Time
Sick Time/Personal Time
Group Life/AD&D Coverage/Voluntary AD&D
Teachers Retirement System (TRS)
Texas Optional Retirement Program (ORP)
Tax Sheltered Annuity (TSA)
Change of Address
Professional written notice of at least two weeks is expected. The final day of employment will be the last actual day worked; it may not be a day of time off.
Your final paycheck (for time worked through your last day of work) will be paid via direct deposit. NOTE: All Collin College employees are paid current; there is no lag in pay. The check will be mailed to the address you have on file with Collin College on the last working day of the month of separation. Final pay is prorated based upon the actual days worked by the terminating employee.
You will receive unused earned vacation time (up to 80 hours of rolled over vacation time, plus any unused vacation earned for the current fiscal year) payable to you during the first week of the month following your separation. This will be a paper check and will be mailed to the address on record with the College.
You will receive a check for any unused comp time and/or over time payable to you during the first week of the month following your separation. This will be a paper check and will be mailed to the address on record with the College. Please note that if you are owed both vacation pay and comp time and/or over time, they will be on the same check.
Collin College does not pay out any unused sick or personal time.
Coverage through your employment will end at the end of the month of separation, provided all premiums have been paid. For example, if your last day worked is January 16th, your coverage will end on January 31st.
All COBRA information will be sent directly to your home address by ERS. COBRA rates can be found on the ERS website. If you have questions regarding COBRA benefits prior to receiving this information, contact ERS at (877) 275-4377 or visit www.ers.texas.gov..
Your group life, AD&D and Voluntary AD&D coverage will terminate on the last day of the month of termination. Conversion options may be available to you, please visit the Securian webpage for more information.
Should you choose to withdraw your TRS account, please download the form you must complete a TRS-6, Application for Refund, and return it to TRS. (NOTE: If you withdraw your account by receiving a refund, you will end your membership in TRS. By ending your membership, you lose your service credit and forfeit any retirement benefits that you have accrued and may affect your eligibility for ERS retiree insurance. It is important that you fully understand the TRS and insurance benefits that you are waiving. Therefore, if you have five or more years of TRS service credit, you must sign a form acknowledging that you are waiving all rights to future TRS retirement benefits.) If you have questions regarding your TRS account, please contact TRS directly at 1-800-223-8778 or visit the TRS website at www.trs.texas.gov.
If you have an ORP account and have questions regarding available options, please contact your financial advisor. For general ORP questions, please contact Christina Canales in the Collin College Human Resources Department at 972-599-3164 or firstname.lastname@example.org.
For legacy 403b accounts, please contact your financial advisor or financial investment provider. For accounts through AIG, please contact Bentley Craft or Dana Hodges.
If you have a change of address, you must update this information in Workday prior to your last day of employment under your profile/contact tab or as part of your exit process.