Conference Services

Permitted Uses

• Non-profit organizations may reserve Collin College facilities for events that comply with College policies and do not include any prohibited uses.
• For-profit organizations may host the following types of events provided no admission fee is charged:
  • Employee training
  • Educational testing
  • Public meetings
  • Performances
  • Presentations
  • Fundraising activities, only permitted when sponsored by:
    • Civic organizations
    • Educational organizations
    • Student organizations
    • Individuals authorized by the College District

Prohibited Uses

Collin College facilities are not available for:

• Any Private Events including:
  • Private gatherings sponsored by individuals
• Commercial Activities including:
  • Marketing activities
  • Selling products or services
  • Profit-generating activities
  • Promotional events
• Educational & Recruitment Activities including:
  
  • Private academic instruction
  • Private courses
  • Student recruitment activities*
• Political Activities including:
  
  • Political advertising
  • Campaign communications
  • Electioneering activities
  • Petition signature gathering

*Institutions of higher education and third-party organizations may participate in College District-approved transfer and recruitment fairs.

Note: Collin College student organizations should access the appropriate Approval Form on CougarConnect or Ad Astra to request use of Collin College facilities.

Community Expression and Use of College Facilities 

The Collin College Board of Trustees has established local Board policies that address speech and expressive activities in common outdoor areas for our campus community. View more information about Designated Forum Areas for Expressive Activities

 

If you are a group that would like to use the campus common outdoor areas, please fill out the appropriate form.

Download the Fee Chart PDF

Rate Definitions:
Half Day: Up to 4 hours
Full Day: 5 or more hours

Download the Facility Capacity Chart PDF

The Facility Capacity Chart includes the maximum seating for each campus location. 

To create a contract, the following documents must be submitted:

• W-9 Form (for-profit organizations), or
• IRS Letter of Determination confirming 501(c) status (non-profit organizations)
  • Note: Only organizations with verified 501(c) status and government entities qualify for non-profit rates.
• Certificate of Insurance ($1 million minimum coverage)
  • Note: If minors (18 years of age or younger) will attend the event, Sexual Molestation Insurance ($1 million minimum coverage) is also required.

All print and digital flyers/advertisements cannot show images of a Collin College campus or prominently display the Collin College name. Please display your event location as noted in the example below. The font size of Collin College should be the same font size as the address.

 

Location:
Collin College Campus Name
Building Name and Room Number
Campus Address
City, TX  Zip Code

This event is not hosted or sponsored by Collin College.

Once your event is submitted, please use the following CaterTrax link if you would like to schedule catering.

• Outside/Personal food and drink are not allowed.
• If Collin College Catering is not available for your event date, America To Go is our secondary catering source (Conference Services will set up an account for you).
• Tablecloths are $10 each and can be reserved through the Catering Department if they are providing the catering for your event.
• Please send Catering questions to Danielle Stewart.
  Schedule Catering Via CaterTrax