Collin College

Vacation Leave Benefits

Annual/Monthly rate vacation hours are earned monthly based on years of full-time service

Full-time Staff Vacation Benefits

Full-time Administrator Vacation Benefits

• Vacation time off is available to full time staff and eligible faculty after new employee's probationary period.
• Vacation is earned monthly but can be borrowed from unearned time, up to your maximum annual accrual.
• Employees will submit their absence request for time off in Workday.
• Vacation requests must be approved by the supervisor in advance of absence.
• Providing quality academic and student services to our students is our priority and therefore, all staff and administrator requests for days off during the week before the semester begins and the first week of classes each semester should be very limited.
  • Supervisors: Please work with your department to ensure proper coverage is provided during this time.
  • Employees: A written request with rationale from the employee must be submitted to and approved by the appropriate Vice President, then forwarded to the appropriate HR Consultant to be included in the personnel file before vacation leave is taken during those critical periods each semester.
• A maximum of three consecutive weeks' of vacation may be taken.
• Full-time employees can roll over a maximum of 120 hours of accrued, unused vacation hours each fiscal year. 
• Earned but unused vacation hours can be paid out at termination of full time employment, retirement, or status change to a non-benefits eligible position or a position that does not earn vacation hours.
  
  • In addition, up to a maximum of 80 hours rolled from the previous year can be paid at termination of employment, retirement, or status change to a non-benefits eligible position. 
  • Borrowed Vacation hours that have been used but not yet earned must be repaid upon termination of employment or change to a non-benefits eligible position or a position that does not earn vacation hours. 

Grant-Funded Employees

To ensure sufficient funding to cover earned vacation balances, for employees in positions funded by a grant must use all earned vacation hours by the end of the grant funding year.  In the event that grant employment ends, payment for earned but unused vacation hours is contingent upon the availability of grant funds for such payment, and is not eligible to be paid from non-grant funds.

If you need more information or have questions, contact Collin College HR/Benefits at 972-599-3152.