HR Data Management

We maintain comprehensive employee data, including personal information, verification of employment letters, Public Service Loan Forgiveness forms (PSLF), teaching service records and more.

Collin College accepts only official transcripts sent directly from the issuing institution to the HR Department located at the Collin Higher Education Center. Please send all digital transcripts to HR_transcripts@collin.edu.

 

Transcripts and other applicable licenses/credentials must be received no later than 30 days from the date of hire. View the Official Transcript Guidelines to learn more.

Certifications and licenses can be submitted via Workday by viewing your employee profile at the top right of the homepage and navigating to the "Personal" tab.

Submission of Official Transcripts for Educational Increase Process
During each academic year, full-time faculty members who have completed advanced degrees are required to request their official transcripts be sent directly to the HR Records team at HR_Records@collin.edu. These transcripts must confirm the number of credit hours earned beyond the master’s degree (either 24 or 48 hours) or the conferral of a doctoral degree. 

 

Faculty Salary Calculation Guidelines Relating to Faculty Educational Increase

• Only directly related experience AFTER the date the qualifying degree was awarded is eligible for compensation credit.
• A maximum of six (6) research/dissertation hours may be credited toward the M+24 or M+48 educational milestones beyond the master's degree.

Once the official transcript is received and verified by HR Records, the faculty member’s name and updated educational credentials will be added to the Educational Increase spreadsheet for review by the compensation team. View the transcript guidelines and the Compensation and Classification page for more information.

 

Please note: The deadline for HR Records to receive all official transcripts is Aug. 31 of each academic year. After this date, the compensation team will notify eligible faculty of any compensation adjustments based on the submitted and verified education level.

Legal name change requests can be submitted via Workday on your employee profile located at the top right of the homepage. Navigate to the "Personal" tab and then the "Names" tab. A legal name change request requires the submission of an official Social Security card.

HR Data Management and the Help Desk collaborate to resolve difficulties and guarantee employee access to pertinent information inside their Workday accounts. To address any account-related concerns, visit the Technology Support for Employees page to begin the process of creating a support ticket.

Upon receiving notification of the finalization of a complete FCI, HR Data Management serves as a verification checkpoint to ensure that official transcripts/certifications have been received by HR. For account issues, contact Jeramie Hicks.