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Sick Leave



Full-time Faculty/Staff/Administrators Sick Leave Benefits

Sick Leave Accrual Rate for Full-time Employees

12 days/year at 8 hours/month

The purpose of accrued/earned sick leave is for employee use when absence is necessary due to the illness or doctor/dentist appointment of the employee or the employee’s minor/dependent child, or the employee’s spouse, in cases where medical care of the spouse is necessary. 

  • In the event of illness or any other unscheduled absence, the employee must contact the supervisor before their scheduled starting time, or as soon as possible, to notify the supervisor of the illness or event and advise the supervisor of the circumstances and the anticipated length of the absence.
  • Up to a maximum of three days (24 hours) per fiscal year of accrued sick leave may be used for the illness, medical or dental appointments of extended family members, which includes mother, father, adult children, grandmother, grandfather, grandchildren, sister, brother and in-laws. Step and foster relationships of the above are included in the definition of extended family members.

    An example of the application of the three-day/24-hour extended family maximum: Assuming that a) an employee has at least 24 available hours of accrued sick leave and b) has not used any leave for extended family members during the fiscal year: The employee may use 4 hours of sick leave to take his/her grandchild to the doctor and would have a balance of 20 hours of his/her total accrued sick leave accrual available to assist any other eligible extended family members during that fiscal year.
  • Employees will submit their time request in TCP using the "Extended Family Sick Leave" (or EFSL) TCP code.
  • Employees may accrue up to 720 hours of sick leave.
  • Unused sick leave is not payable at termination of employment or retirement.
  • Faculty teaching on an extra-service basis who are absent from class due to illness may use Sick Leave hours equal to the number of contact hours missed to cover the absence or their pay will be reduced based on the number of contact hours missed.  These hours are in addition to any sick leave/leave without pay used to cover the primary assignment.

If you need more information or have questions, contact the HR/Benefits Team at the Collin Higher Education Center (CHEC) at 972-599-3152..

Critical Illness Leave Benefits

The purpose of Critical Illness Leave is to provide all full-time benefits eligible employees up to three days (24 hours) of leave with pay for the critical illness of an immediate family member. 

“Immediate family” for this policy is defined as: the employee’s spouse, mother, father, sister, brother, children, grandparents, grandchildren, mother-in-law, father-in-law, sister-in-law, brother-in-law, or other person who occupies a position of similar position/role/standing in the family of the employee.  An employee's step and foster relationships with the above are included in the definition of “immediate family.” [DEC(Local)]

Questions regarding eligibility shall be directed to the Human Resources Office.  If you need more information or have questions, contact the HR/Benefits Team at the Collin Higher Education Center (CHEC) at 972-599-3152.


Sick Leave Pool Benefits

The Sick Leave Pool (SLP) is an income replacement resource for full-time, non-grant employees who face a serious injury or illness and who have exhausted all of their own available paid leave benefits.  The SLP exists due to donations from employees who have contributed hours from their unused Sick Leave hours.

While separate forms are also required for documentation of leave of absence, to apply for paid leave hours from the Sick Leave Pool:

  1. The employee gets the following forms completed and sends them to HR/Benefits:
    1. Employee SLP Request form and forwards it HR.
    2. Treating Physician - the SLP Medical Certification Form

SLP requests are eligible for an award if the employee meets all eligibility requirements, all required information is submitted, and if hours are available in the Pool. 

Hours are awarded based on a SLP table of diagnosis codes.  The maximum Sick Leave Pool hours, per employee condition/cause, is a total of 200 hours.

Employees who would like to contribute to the SLP may do so when the request for donations is sent by the Human Resources Office.  Requests for donations are usually made annually and are based on the number of hours available at that time.

Please note, employees who are in grant-funded positions are not eligible for Sick Leave Pool.

Contact the HR/Benefits Team at the Collin Higher Education Center (CHEC) with any questions - 972-599-3152.